Skip to content
Kaufmann Health
Freudiger Moment in der Natur

How much does practice software for therapists cost?

In short: from free single tools to full practice-management systems at $50–100+ a month. Focused bundles of scheduling, secure video and invoicing sit in between — often as one flat rate. What you pay depends less on the vendor than on how many jobs the software does for you.

See pricing
Konstantin Kaufmann
Written by Konstantin KaufmannFounder of Kaufmann Health · Kaufmann Health · Updated

In short: Practice software for therapists ranges from free single tools (like a simple booking calendar) to full practice-management systems at $50–100+ per month. Focused, integrated bundles of scheduling, secure video and invoicing sit in between — often as one flat rate. What you pay depends less on the vendor than on how many jobs the software does for you.

The pricing models you’ll see

  • Per seat / month — the most common model; scales with practice size.
  • Modules or feature tiers — a base price plus add-ons for video, billing or integrations.
  • Free tiers — often for booking only, or as a limited entry point.
  • Flat rate — one fixed price bundling several features; easy to budget, no surprises.

What really drives the price

Not the brand, but the scope:

  • A full practice-management system (charting, notes, billing, integrations) sits at the top end — you pay for depth you should actually use.
  • A focused bundle (scheduling + secure video + invoicing + profile) costs less because it deliberately does less, but covers the essentials.
  • Single tools look cheap but add up: a booking tool, a video license and an invoicing tool together hit $40+ quickly — and don't talk to each other.

Is there free practice software?

Partly. For booking alone, there are solid free options. But once a secure video room, proper invoicing or a professional profile come into play, the free tier usually ends — those features carry real costs (hosting, maintenance) that serious providers don’t give away. A “free” that promises all of it is worth a second look.

When each option makes sense

  • Few clients, little online work → a free calendar is often enough.
  • Regular online sessions + your own invoices → a focused bundle saves time and several subscriptions.
  • Heavy documentation, insurance billing, a team → a full practice-management system is worth the higher price.

A simple test: if software prevents one cancellation a month, or saves an hour of admin a week, it usually pays for itself.

How Kaufmann Health fits

Kaufmann Health bundles scheduling, secure EU-hosted video, invoicing and a directory profile into one flat monthly rate (€29/month on the Starter tier; free for 30 days). The basic directory listing is free. That’s cheaper than three separate subscriptions and simpler to budget than a modular system — but it isn’t a full practice-management system with clinical charting and insurance billing. If you need that, a dedicated platform is the better fit.

You can see the pricing in detail and try it free for 30 days.

One flat rate instead of three subscriptions

Scheduling, secure video and invoicing in one place. Getting listed in the directory is free; the rest is one flat monthly rate.

See pricing

DSGVO-konform•SSL-verschlüsselt•Therapie ohne Krankenkassen-Eintrag

Frequently asked questions

How much does practice software cost on average?
Depending on scope, from free to $50–100+ per month. Focused bundles of scheduling, video and invoicing tend to sit in the low double digits; full practice-management systems cost more.
Is there free practice software for therapists?
For booking alone, yes. Once you add secure video, proper invoicing, or a professional profile, the free tier usually ends — those features carry real costs (hosting, maintenance) that serious providers don't give away.
Is a bundle worth it versus separate tools?
Often yes. Three separate subscriptions for booking, video and invoicing add up quickly — and don't talk to each other. A bundle usually costs less and saves you maintaining several systems.
Does practice software pay for itself?
If it measurably cuts no-shows or saves admin time, usually yes. One prevented cancellation a month, or an hour of admin saved a week, often covers the subscription. Run your own numbers rather than chasing the longest feature list.
How Much Does Practice Software for Therapists Cost? Prices & Models | Kaufmann Health